Privacy policy

We, SCC EVENTS GmbH, are delighted that you have visited our online shop and are interested in our event. You can use your personal user account in our online shop to register as an exhibitor for the EXPO and book services for the exhibition and you can maintain your user data stored with us.

The protection of your personal data, such as name, telephone number, address, etc., is important to us.

The purpose of this privacy policy is to inform you about the processing of your personal data that we collect from you when you visit our website. Our data protection practices comply with the statutory provisions of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). The following privacy policy serves to fulfil the information obligations arising from the GDPR. These can be found, for example, in Art. 13 and Art. 14 ff. GDPR.

Section 1 - General information

1.1 Responsible person

The controller within the meaning of Art. 4 No. 7 GDPR is the person who alone or jointly with others determines the purposes and means of the processing of personal data.

With regard to our online booking portal, the person responsible is:

SCC EVENTS GmbH
Olympiapark Berlin, Hanns-Braun-Straße/Adlerplatz
14053 Berlin
Germany
E-Mail: expo@scc-events.com
Tel: +49 (0) 30 / 30128810
Fax: +49 (0) 30 / 30128840 

1.2 Contact details of the data protection officer

We have appointed a data protection officer in accordance with Art. 37 GDPR. You can reach our data protection officer using the following contact details

Nicole Rosenfeld, c/o SCC EVENTS GmbH, Datenschutz
Olympiapark Berlin, Hanns-Braun-Straße/Adlerplatz
14053 Berlin
Germany
E-mail: datenschutz@scc-events.com 

1.3 Provision of the website and creation of log files

Each time our website is accessed, our system automatically collects data and information from the device (e.g. computer, mobile phone, tablet, etc.) used to access it.

What personal data is collected and to what extent is it processed?

(1) Information about the browser type and version used;
(2) The operating system of the retrieval device;
(3) Host name of the accessing computer;
(4) The IP address of the retrieval device;
(5) Date and time of access;
(6) Websites and resources (images, files, other page content) accessed on our website;
(7) Websites from which the user's system accessed our website (referrer tracking);
(8) Message whether the retrieval was successful;
(9) Amount of data transmitted 

This data is stored in the log files of our system. This technical data is not stored together with the personal data of a specific user, so that individual site visitors cannot be identified.

This data is stored in the log files of our system for technical reasons, as this data is technically necessary when transferring data from servers to browsers when using the IP protocol and is automatically generated for technical reasons. The IP protocol data generated during data transmission enables us to merge the data with login attempts of a specific user in individual cases. However, we do not merge and analyse the data in such a way that specific site visitors can be identified. 

When using the registration or log-in function, this information can be assigned to the user account after successful login. We do not analyse the log data for advertising or operational purposes, but only in individual cases for security reasons, as explained in the following purpose.

Legal basis for the processing of personal data

Art. 6 para. 1 lit. f GDPR (legitimate interest). Our legitimate interest is to ensure the fulfilment of the purpose described below.

Purpose of the data processing

The temporary (automated) storage of data is necessary for the course of a website visit in order to enable delivery of the online shop in the form of a website. The storage and processing of personal data also takes place to maintain the compatibility of our website for as many visitors as possible and to combat misuse and troubleshooting. For this purpose, it is necessary to log the technical data of the accessing computer in order to be able to react as early as possible to display errors, attacks on our IT systems and/or errors in the functionality of our website. We also use the data to optimise the website and to generally ensure the security of our IT systems.

However, we reserve the right to analyse log file data from individual user accounts for security reasons in order to combat abusive login attempts and to prevent effective countermeasures for abusive page access and attacks on our technical systems.

Duration of storage

The deletion of the aforementioned technical data takes place as soon as they are no longer required to ensure the compatibility of the website for all visitors, but no later than 3 months after accessing our website.

Possibility of objection and deletion

You can object to the processing at any time in accordance with Article 21 of the GDPR and request the deletion of data in accordance with Article 17 of the GDPR. You can find out which rights you have and how to exercise them at the bottom of this privacy policy.

1.4 General information on making contact

Please note that in the case of unencrypted communication by e-mail, complete data security cannot be guaranteed on the transmission path to our IT systems, so that we expressly recommend encrypted communication or the postal service for information requiring a high level of confidentiality. 

1.5 Processor

Some processors are used with regard to our website.

Provision of the online shop

The online shop is operated by us as a cloud-based software platform. To provide the online platform, we work together with a service provider who supports us in providing the necessary server capacities, storage options and maintaining the constant availability of the cloud. Insofar as server access is required within the website, the data collected for this purpose is processed on servers of Corussoft GmbH, Kurfürstendamm 56, 10707 Berlin.

Your data is processed on the basis of an order processing contract in accordance with Art. 28 GDPR, which is the legal basis for the transfer of data to this company. The hosting takes place on servers in the European Union.

Provision of mailing services

To provide the mailings services, we work together with a service provider who supports us in providing the necessary server capacities, storage options and maintaining the constant availability of the mailing services (e.g. conformation of registration or ordering). Insofar as server access is required within the website, the data collected for this purpose is processed on servers of Corussoft GmbH, Kurfürstendamm 56, 10707 Berlin.

Your data is processed on the basis of an order processing contract in accordance with Art. 28 GDPR, which is the legal basis for the transfer of data to this company. The hosting takes place on servers in the European Union.

Section 2 - Special functions of the website

Our online shop offers you various functions for booking our offers and for maintaining the data you entrust to us. When using the user account, personal data is also collected, processed and stored. We explain below what happens to this data:

2.1. Registration area, login area and user menu for exhibitors

What personal data is collected and to what extent is it processed?

When registering a new user account, we collect the following data: Account type, title, first name, surname, company, order number, VAT ID, E-mail address, password, address, city, zip code, country and any different delivery address data. We use the e-mail address entered during registration to verify the authenticity of the e-mail address used during registration. When you log in to your user account, we require the access data you have entered, such as your e-mail address and password as well as the customer number we sent to you.

Legal basis for the processing of personal data

Art. 6 para. 1 lit. b GDPR (implementation of (pre-)contractual measures) in conjunction with our General Terms and Conditions (GTC), available at https://www.marathon-expo-berlin.de/en/for-exhibitors/price/additional. The creation of a user account through registration is a prerequisite for booking services for the exhibition.

Purpose of the data processing

You have the option of using a separate login area on our website. So that we can check your authorisation to use the protected area, you must enter your login data (e-mail address or user name, customer number and password) in the corresponding form. We use this data to create a personal user account and to provide you with the option of logging in at a later date. By providing the user account, users can manage the data entered and settings for notifications and information. We also use the data to reset the account if a password is forgotten and to grant users access again. Users can also view and manage the bookings they have made by logging into the user menu. According to the General Terms and Conditions (GTC), available at https://www.marathon-expo-berlin.de/en/for-exhibitors/price/additional, the existence of an active user account is a prerequisite for registering for booking services for the exhibition.

Duration of storage

The data collected will be stored for as long as you maintain a user account with us.

Possibility of objection and deletion

You can find out what rights they have and how to exercise them at the bottom of this privacy statement.

Necessity of providing personal data

The use of the login area and the provision of the data required for registration in our online shop is contractually required for the use of the protected area. It is not possible to use the content protected by the login area without entering personal data. If you wish to use our login area after registration, you must complete the fields labelled as mandatory (user name. customer number and password). The entry of the data requires the existence of a user account. Registration is not possible if the data you have entered is incorrect. If you enter the data incorrectly or not at all, the protected area cannot be used. However, the rest of the online shop can still be used without a login.

2.2. Booking of services

What personal data is collected and to what extent is it processed?

The data you enter in the form fields, such as address, surname, first name, etc., and the products/services stored in the shopping cart will be processed by us to fulfil the purpose stated below.

Legal basis for the processing of personal data

Art. 6 para. 1 lit. b GDPR (implementation of (pre)contractual measures)

Purpose of the data processing

The purpose of the data processing is to process your order so that we can handle potential contractual relationships with you or carry out pre-contractual measures.

Duration of storage

The data will be deleted as soon as it is no longer required for processing the order and there are no longer any legal retention obligations. This will usually be after 10 years (cf. § 147 para. 3 in conjunction with para. 1 nos. 1, 4 and 4a AO, § 14b para. 1 UStG).

Possibility of objection and deletion

You can find out what rights you have and how to exercise them at the bottom of this privacy statement.

Necessity of providing personal data

The information in the order form is neither contractually nor legally required, but is necessary for the conclusion of a contract. If you do not fill in the existing mandatory fields or do not fill them in completely, the order you have requested cannot be completed.

2.3. Contact form(s)

What personal data is collected and to what extent is it processed?

We will process the data you have entered in the input mask of our contact forms to fulfil the purpose stated below.

Legal basis for the processing of personal data

Art. 6 para. 1 lit. a GDPR (consent through clear confirming action or behaviour)

Purpose of the data processing

We will only use the data recorded via our contact form or contact forms for processing the specific contact enquiry received through the contact form.

Duration of storage

After processing your request, the collected data will be deleted immediately, unless there are legal retention periods.

Revocation and deletion option

The revocation and deletion options are based on the general regulations on the right of revocation and deletion under data protection law described below in this data protection declaration.

Necessity of providing personal data

The use of the contact forms is on a voluntary basis and is neither contractually nor legally required. You are not obliged to contact us via the contact form, but can also use the other contact options provided on our site. If you wish to use our contact form, you must fill in the fields marked as mandatory. If you do not fill in the required information on the contact form, you will either not be able to send the enquiry or we will unfortunately not be able to process your enquiry.

Section 3 - Integration of external web services and processing of data outside the EU

On our website, we use active content from external providers, so-called web services. When you visit our website, these external providers may receive personal information about your visit to our website. This may involve the processing of data outside the EU. You can prevent this by installing an appropriate browser plug-in or deactivating the execution of scripts in your browser. This may result in functional restrictions on websites that you visit.

We use the following external web services:

Amazon AWS

We use the Amazon AWS service of Amazon Web Services EMEA SARL, 38 Avenue John F. Kennedy, 1855 Luxembourg, Luxembourg, e-mail: privacyshield@amazon.com, website: http://aws.amazon.com/. The transmission and processing of personal data takes place exclusively on servers in the European Union.

The legal basis for the transfer of personal data is our legitimate interest in the processing pursuant to Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in achieving the purpose described below.

Amazon AWS is a cloud computing service from Amazon that is used to download our website or individual elements of our website. The separate AWS cloud enables us to download our website and its services from faster servers.

With regard to the processing, you have the right to object listed in Art. 21. Further information can be found at the end of this privacy policy.
Further information on the handling of the transferred data can be found in the provider's privacy policy at https://aws.amazon.com/de/privacy/?nc1=f_pr.

Google Ads

We use on our site the service Google Ads of the company Google Ireland Limited, Gordon House, Barrow Street, 4 Dublin, Ireland, e-mail: support-deutschland@google.com, website: https://www.google.com/. Personal data is also transferred to the U.S. With regard to the transfer of personal data to the U.S., there is an adequacy decision on the EU-US Data Privacy Framework of the EU Commission within the meaning of Art. 45 of the GDPR (hereinafter: DPF - https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en ). The operator of the service is certified under the DPF, so that the usual level of protection of the GDPR applies to the transfer.

The legal basis for the processing of personal data is your consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, which you have given on our website.

Google Ads is an advertising system with which we can place adverts on external websites on the Internet to inform our customers about our services. Google Ads displays adverts on external websites that are individually tailored to our clientele and lead to our website according to parameters set by us. If the site visitor clicks on the Google Ads advert, they are taken to our website. In order to be able to measure the success and remuneration of Google Ads advertisements, Google Ads measures the success of the advertising measure when our website is accessed. Our website processes the data provided by Google Ads in order to analyse and improve our advertising measures and to calculate any remuneration that may be due. Your data may also be used for remarketing purposes if you have given your consent.

For processing itself, the service or we collect the following data: Data on page visitors' advertising interests, page visitors' interactions with advertisements related to our website, data on the visit to our website by page visitors who have previously clicked on Google Ads advertisements and arrived at our website, data on the terminal device used, the IP address and the user's browser and further data from Google services for the provision and refinement of Google advertisements related to our website.

if the service is activated on our website, our website establishes a connection to the servers of Google Ireland Limited and transmits the required data. As part of order processing, personal data may also be transmitted to the servers of Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, United States. when Google Ads are used on our website, Google may transmit and process information from other Google services in order to provide background services for the improvement and individualisation of Google advertising. For this purpose, data may also be processed by other Google services such as Google Apis, Google Cloud, Google Ads, Google Analytics, Google Tag Manager, Google Marketing Platform and Google Fonts in accordance with the Google Privacy Policy under Google's own responsibility under data protection law. You can access the provider's certification under the EU-US Data Privacy Framework at https://www.dataprivacyframework.gov/list. Further information on the responsible handling of business data can be found at https://business.safety.google/privacy/. 

You can revoke your consent at any time. You will find more information on revoking your consent either with the consent itself or at the end of this privacy policy.

For further information on the handling of transmitted data, please refer to the provider's privacy policy at https://policies.google.com/privacy.

The provider also offers an opt-out option at https://support.google.com/My-Ad-Center-Help/answer/12155451?hl=de.

YouTube

We use on our site the service YouTube of the company Google Ireland Limited, Gordon House, Barrow Street, 4 Dublin, Ireland, e-mail: support-deutschland@google.com, website: https://www.google.com/. Personal data is also transferred to the U.S. With regard to the transfer of personal data to the U.S., there is an adequacy decision on the EU-US Data Privacy Framework of the EU Commission within the meaning of Art. 45 of the GDPR (hereinafter: DPF - https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en ). The operator of the service is certified under the DPF, so that the usual level of protection of the GDPR applies to the transfer.

The legal basis for the processing of personal data is your consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, which you have given on our website.

Videos from the Youtube platform are integrated on our website via the Youtube service. Through the integration, we can show you videos directly on our website. In this way, visitors to our website can view information about our services without having to visit the Youtube platform.

For processing itself, the service or we collect the following data: Data for displaying the stream, data on videos clicked on, playlists created, ratings and comments, information on the terminal device used, the IP address and the user's browser and further data from Google services for providing the video in accordance with the Google privacy policy

if YouTube is activated on our website and a video is played, our website establishes a connection to the servers of Google Ireland Limited and transmits the data required to display the stream or video. As part of order processing, personal data may also be transmitted to the servers of Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, United States. personal data is also transferred to the USA. With regard to the transfer of personal data to the USA, there is an adequacy decision on the EU-US Data Privacy Framework of the EU Commission within the meaning of Art. 45 GDPR (hereinafter: DPF - https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en). The operator of the service is certified under the GDPR, so that the usual level of protection of the GDPR applies to the transfer. When YouTube videos are displayed on our website, YouTube may transmit and process information from other Google services in order to provide background services for the video, such as streaming data. For this purpose, data may also be transferred to the Google services Google Fonts, Google Apis, Google Video, Doubleclick. You can view the provider's certification under the EU-US Data Privacy Framework at https://www.dataprivacyframework.gov/list.

You can revoke your consent at any time. You will find more information on revoking your consent either with the consent itself or at the end of this privacy policy.

For further information on the handling of transmitted data, please refer to the provider's privacy policy at https://policies.google.com/privacy.

The provider also offers an opt-out option at https://support.google.com/My-Ad-Center-Help/answer/12155451?hl=de.

Section 4 - Information on the use of cookies

What personal data is collected and to what extent is it processed?

We integrate and use cookies on various pages to enable certain functions of our website and to integrate external web services. Cookies are small text files that your browser can store on your access device. These text files contain a characteristic string of characters that uniquely identifies the browser when you return to our website. The process of saving a cookie file is also referred to as "setting a cookie". Cookies can be set both by the website itself and by external web services. The cookies are set by our website or the external web services in order to maintain the full functionality of our website, to improve user-friendliness or to pursue the purpose stated with your consent. Cookie technology also enables us to recognise individual visitors by means of pseudonyms, e.g. an individual or random ID, so that we can offer more individual services. Details are listed in the table below.

Legal basis for the processing of personal data

Insofar as the cookies are processed on the basis of consent pursuant to Art. 6 para. 1 lit. a GDPR, this consent is also deemed to be consent within the meaning of Section 25 para. 1 TDDDG for the setting of the cookie on the user's terminal device. Insofar as another legal basis is stated in accordance with the GDPR (e.g. to fulfil a contract or to fulfil legal obligations), the storage or setting is based on an exception in accordance with Section 25 (2) TDDDG. This is the case "if the sole purpose of storing information in the end user's terminal equipment or the sole purpose of accessing information already stored in the end user's terminal equipment is to carry out the transmission of a communication over a public telecommunications network" or "if the storage of information in the end user's terminal equipment or access to information already stored in the end user's terminal equipment is absolutely necessary for the provider of a telemedia service to provide a telemedia service expressly requested by the user". The relevant legal basis can be found in the cookie table listed later in this section.

Purpose of the data processing

The cookies are set by our website or the external web services in order to maintain the full functionality of our website, to improve user-friendliness or to pursue the purpose stated with your consent. Cookie technology also enables us to recognise individual visitors by means of pseudonyms, e.g. an individual or random ID, so that we can offer more personalised services. Details are listed in the table below.

Duration of storage

Our cookies are stored until they are deleted in your browser or, if it is a session cookie, until the session has expired. Details are listed in the following table.

Revocation and deletion option

You can set your browser according to your wishes so that the setting of cookies is generally prevented. You can then decide on a case-by-case basis whether to accept cookies or to accept cookies in principle. Cookies can be used for various purposes, e.g. to recognise that your access device is already connected to our website (permanent cookies) or to save recently viewed offers (session cookies). If you have expressly given us permission to process your personal data, you can revoke this consent at any time. Please note that this does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Section 5 - Your rights

right to information

You have the right to request confirmation as to whether we are processing your personal data. If this is the case, you have the right to access the information specified in Art. 15 (1) and (2) GDPR. We will also be happy to provide you with a copy of the data, provided that the rights and freedoms of other persons are not affected (see Art. 15 para. 4 GDPR).

Right of rectification

In accordance with Art. 16 GDPR, you have the right to have any incorrect personal data stored by us (e.g. address, name, etc.) corrected at any time. You can also request the completion of the data stored by us at any time. A corresponding adjustment will be made immediately. 

Right to cancellation

Pursuant to Art. 17 (1) of the GDPR, you have the right to demand that we delete the personal data we have collected about you if

• the data is no longer required;

• the legal basis for the processing no longer applies due to the withdrawal of your consent;

• You have objected to the processing and there are no overriding legitimate grounds for the processing

• Your data is being processed unlawfully;

• a legal obligation requires this

• a collection pursuant to Art. 8 para. 1 GDPR has taken place.

Pursuant to Article 17 (3) of the GDPR, this right does not exist if

• processing is necessary for the exercise of the right to freedom of expression and information;

• Your data have been collected on the basis of a legal obligation;

• processing is necessary for reasons of public interest;

• the data are necessary for the assertion, exercise or defence of legal claims.

Right to restriction of processing

According to Art. 18 (1) GDPR, you have the right in individual cases to demand the restriction of the processing of your personal data.

This is the case when

• the accuracy of the personal data is disputed by you;

• the processing is unlawful and you do not consent to its erasure;

• the data is no longer needed for the purpose of processing, but the collected data is used for the assertion, exercise or defence of legal claims;

• an objection to the processing has been lodged pursuant to Art. 21 (1) GDPR and it is still unclear which interests prevail.

Right of cancellation

If you have given us your express consent to process your personal data (Art. 6 para. 1 lit. a GDPR), you can revoke this consent at any time. Please note that this does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

Right to object

Insofar as you no longer wish us to process your data due to a special situation, you can object to the storage and processing of your data at any time in accordance with Art. 21 GDPR for data that we have collected on the basis of Art. 6 para. 1 lit. f GDPR (legitimate interest)

Right to data portability

We will provide you or a controller designated by you with the following data in a commonly used, machine-readable format upon request in accordance with Art. 20 (1) GDPR:

• Data collected on the basis of express consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR;

• Data that we have received from you in accordance with Art. 6 para. 1 lit. b GDPR in the context of existing contracts; insofar as the data has been processed as part of an automated process.

How do you exercise your rights?

You can exercise your rights at any time by contacting us using the contact details below:

SCC EVENTS GmbH
Olympiapark Berlin, Hanns-Braun-Straße/Adlerplatz
14053 Berlin
Germany
E-Mail: expo@scc-events.com
Tel: +49 (0) 30 / 30128810
Fax: +49 (0) 30 / 30128840 

Right to lodge a complaint with the supervisory authority pursuant to Art. 77 para. 1 GDPR

If you suspect that your data is being processed unlawfully on our website, you can of course seek legal clarification of the issue at any time. You also have every other legal option available to you. Irrespective of this, you have the option of contacting a supervisory authority in accordance with Art. 77 para. 1 GDPR. You have the right to lodge a complaint under Art. 77 GDPR in the EU Member State of your place of residence, your place of work and/or the place of the alleged infringement, i.e. you can choose the supervisory authority to which you turn from the above-mentioned places. The supervisory authority with which the complaint has been lodged will then inform you of the status and outcome of your complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR. For example, you can contact the supervisory authority responsible for us: